PAIA Document

SECTION 51 MANUAL
FOR
THE MOST VENERABLE ORDER OF THE HOSPITAL OF ST JOHN OF JERUSALEM
(KNOWN AS THE ORDER OF ST JOHN).

which includes its foundations:
St John
The St John National Development Foundation
The St John Training Foundation
The St John Ophthalmic Foundation

INFORMATION REQUIRED UNDER SECTION 51(1) (a) OF THE ACT

  1. The Order of St John in South Africa is part of the worldwide ‘Most Venerable Order of the Hospital of St John of Jerusalem’ which has been in operation for more than 900 years. The South African operation of the Order of St John has been in operation for more than 100 years.
  2. The Order of St John is registered under the Non Profit Organisations Act of 1997. Our registration number is 000-814NPO. The Order of St John is a registered Public Benefit Organisation. The registration number is 18/11/13/1718.
  3. The operating arm of the Order of St John is ‘St John’ which performs its charitable works out of 12 centres and various sub-centres spread across South Africa.
  4. The core businesses of the Order of St John are
    1. training in first aid and home care
    2. eye clinics for the testing of eyes and the supply of spectacles
    3. home care community services
    4. first aid community duties

CONTACT DETAILS

Information : Sarah L. Heep – Marketing Officer
Postal address: PO Box 7137, Johannesburg 2000
Registered address: 19 Woolston Road, Westcliff 2193
Physical Address: 19 Woolston Road, Westcliff 2193
Tel: (011) 646 – 5520
Fax: (011) 646 – 5845
Email: sarah.heep@stjohn.org.za

GENERAL INFORMATION

Name of Organisation: The Order of St John
Head of Organisation: Craig R Troeberg – Chief Executive Officer
Registration No: 000-814 NPO and PBO ref: 18/11/13/1718
Vat Registration No: 4070136488
Postal Address: PO Box 7137, Johannesburg 2000
Telephone Number: (011) 646 – 5520
Facsimile Number: (011) 646 – 5845
E-mail address:execsec@stjohn.org.za
Website:www.stjohn.org.za

DESCRIPTION OF GUIDE REFERRED TO IN SECTION 10: SECTION 51(1)(b)

A Guide has been compiled in terms of Section 10 of PAIA by the Human Rights Commission. It contains information required by a person wishing to exercise any right, contemplated by PAIA. It is available in all of the official languages.

The Guide is available for inspection, inter alia, at the office of the offices of the Human Rights Commission at 29 Princess of Wales Terrace, cnr York and St. Andrews Street, Parktown and on its website at www. sahrc.org.za.

THE LATEST NOTICE IN TERMS OF SECTION 52(2) (IF ANY):

At this stage no notice(s) has/have been published on the categories of records that are automatically available without a person having to request access in terms of PAIA.

RECORDS AVAILABLE IN TERMS OF OTHER LEGISLATION: SECTION 51(1)(d)

Records available in terms of other legislation are as follows:

  • Labour Relations Act 66 of 1995
  • Employment Equity Act 55 of 1998
  • Basic Conditions of Employment Act 75 of 1997
  • Compensation for Occupational Injuries and Disease Act 130 of 1993
  • Unemployment Insurance Act 63 of 2001
  • Value Added Tax Act 89 of 1991
  • Income Tax Act 58 of 1962
  • Skills Development Act 9 of 1999

SUBJECTS AND CATEGORIES OF RECORDS HELD BY THE ORDER OF ST JOHN: SECTION 51(1)(e)

  1. ORGANISATIONS RECORDS
    • Charters and Statutes of the Order of St John
    • Priory and Centre Rules and Regulations
    • Minutes of Chapter/Council/ Executive and other meetings
    • Records relating to the appointment of directors/ auditor/ secretary/ public officer and other officers
  2. FINANCIAL RECORDS
    • VAT records
    • Tax records
    • PAYE records
    • UIF records
    • Stock records
    • Asset register
    • Invoices
    • Statements
    • Monthly statements
    • Delivery notes
    • Credit notes
    • Savings account
    • Cheque Account
    • Current Account
    • Cash records
    • Annual Financial Statements
    • Order forms
    • Foreign Exchange details and records
  3. INCOME TAX RECORDS
    • PAYE Records
    • Documents issued to employees for income tax purposes
    • Records of payments made to SARS on behalf of employees
    • All other statutory compliances:
      • VAT
      • Regional Services Levies
      • Skills Development Levies
      • UIF
      • Workmen’s Compensation
  4. PERSONNEL DOCUMENTS AND RECORDS
    • Employment contracts
    • Employment Equity plan
    • Personal details
    • Provident Fund records
    • Disability insurance
    • Disciplinary records
    • Salary records
    • SETA records
    • Unemployment Insurance records
    • Workman’s Compensation records
    • Records relating to deductions
    • Records relating to increases
    • Leave records
  5. SAFETY RECORDS
    • Records relating to the Occupational Health and Safety Act
    • Records relating to the Compensation for Occupational Injuries and Diseases Act
    • Records relating to incidents
    • Records relating to inspections
  6. OPERATIONAL DOCUMENTS AND RECORDS
    • Correspondence with customers
    • Database of customers
    • Customer / Client account records
    • Price Lists
    • Product Manuals
    • Registered designs, patents / trademarks
    • Promotional Material
    • Motor Vehicle Licenses

DETAIL ON HOW TO MAKE A REQUEST FOR ACCESS – SECTION 51(e)

The requester must complete Form C and submit this form together with a request fee, to the head of the private body. The form must be submitted to the head of the private body at his/ her address, fax number, or electronic mail address.

The form must:

  • provide sufficient particulars to enable the head of the private body to identify the record/s requested and to identify the requester,
  • indicate which form of access is required,
  • specify a postal address or fax number of the requester in the
  • Republic,
  • identify the right that the requester is seeking to exercise or protect,
  • and provide an explanation of why the requested record is required for
  • the exercise or protection of that right,
  • if in addition to a written reply, the requester wishes to be informed of
  • the decision on the request in any other manner, to state that manner
  • and the necessary particulars to be informed in the other manner,
  • if the request is made on behalf of another person, to submit proof of
  • the capacity in which the requester is making the request, to the
  • reasonable satisfaction of the head of the private body.

FORM C

REQUEST FOR ACCESS TO RECORD OF PRIVATE BODY
(Section 53(1) of the Promotion of Access to Information Act, 2000
(Act No. 2 of 2000)
[Regulation 10]

  1. Particulars of private body
    The Head:
  2. Particulars of person requesting access to the record
    1. The particulars of the person who requests access to the record must be given below.
    2. The address and/or fax number in the Republic to which the information is to be sent must be given.
    3. roof of the capacity in which the request is made, if applicable, must be attached.

    Full names and surname:
    Identity number:
    Postal address:
    Fax number:
    Telephone number:
    E-mail address:
    Capacity in which request is made, when made on behalf of another person:

  3. Particulars of person on whose behalf request is made
    This section must be completed ONLY if a request for information is made on behalf of another person.

    Full names and surname:
    Identity number:

  4. Particulars of record
    1. Provide full particulars of the record to which access is requested, including the reference number if that is known to you, to enable the record to be located.
    2. If the provided space is inadequate, please continue on a separate folio and attach it to this form.
      The requester must sign all the additional folios.
    1. Description of record or relevant part of the record:
    2. Reference number, if available:
    3. Any further particulars of record:
  5. Fees
    1. A request for access to a record, other than a record containing personal information about yourself, will be processed only after a request fee has been paid.
    2. You will be notified of the amount required to be paid as the request fee.
    3. The fee payable for access to a record depends on the form in which access is required and the reasonable time required to search for and prepare a record.
    4. If you qualify for exemption of the payment of any fee, please state the reason for exemption.
  6. Form of access to record
    If you are prevented by a disability to read, view or listen to the record in the form of access provided for in 1 to 4 hereunder, state your disability and indicate in which form the record is required.
    Disability: Form in which record is required
    Mark the appropriate box with an X.

    NOTES:

    1. Compliance with your request in the specified form may depend on the form in which the record is available.
    2. Access in the form requested may be refused in certain circumstances. In such a case you will be informed if access will be granted in another form.
    3. The fee payable for access for the record, if any, will be determined partly by the form in which access is requested.
  7. Particulars of right to be exercised or protected
    If the provided space is inadequate, please continue on a separate folio and attach it to this form. The requester must sign all the additional folios.
    • Indicate which right is to be exercised or protected:
    • Explain why the record requested is required for the exercise or protection of the aforementioned right:
  8. Notice of decision regarding request for access
    You will be notified in writing whether your request has been approved/denied. If you wish to be informed in another manner, please specify the manner and provide the necessary particulars to enable compliance with your request.

    How would you prefer to be informed of the decision regarding your request for access to the record?

You are able to download a copy of our PAIA document here

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